1. Player Members - Any player candidate meeting Little League Regulation IV requirements shall be eligible to compete. Player Members shall have no rights, duties, or obligations in the management or in the property of the Local League   

2. Regular Members - Any adult person actively interested in furthering the objectives of the Local League may become a Regular Member upon election. The secretary shall maintain the roll of membership to qualify voting members. Only Regular Members in good standing are eligible to vote at General Membership Meetings. All Board Members, Committee Members, Coaches, and other elected or appointed officials must be active Regular Members in good standing.  

3. As used hereinafter, the word "Member" shall mean a Regular Member unless otherwise stated.  

Note: Regular Members of the league automatically include all current Coaches, Board Members, Committee Members, and any other person who is officially recognized by the Board as a volunteer in the Local League.  

SECTION 3   

Other Affiliations   

1. Regular Members should not be actively engaged in the promotion and/or operation of any other baseball program.  

SECTION 4   

Suspension or Termination: Membership may be terminated by resignation or action of the Board of Directors as follows:   

1. The Board of Directors, by a two-thirds vote of those present at any duly constituted Board meeting, shall have the authority to discipline, suspend or terminate the membership of any Member of any class, including board members and coaches, when the conduct of such person is considered detrimental to the best interests of the Local League and/or Little League Baseball, Incorporated. The Member involved shall be notified of such a meeting, informed of the general nature of the charges, and given an opportunity to appear at the meeting to answer such charges.  

2. The Board of Directors shall, in the case of a Player Member, give notice to the manager of the team for which the player is a Player Member. Said manager shall appear, as an adviser, with the player before the Board of Directors or a duly appointed committee of the Board of Directors. The player's parent(s) or legal guardian(s) may also be present. The Board of Directors shall have full power to suspend or revoke such player's right to future participation by two-thirds vote of those present at any duly constituted meeting (quorum is required).  

ARTICLE IV - GENERAL MEMBERSHIP MEETINGS 

SECTION 1   

Definition: A General Membership Meeting is any meeting of the membership of the league (including Special General Membership Meetings, Section 7). A minimum of one per year (Annual Meeting, see Section 6) is required. 

SECTION 2   

Notice of Meeting: Notice of each General Membership Meeting shall be delivered personally, electronically, or by mail to each Member at the last recorded address fourteen (14) days, in advance of the meeting, setting forth the place, time and purpose of the meeting.  

SECTION 3   

Quorum: At any General Membership Meeting, the presence in person or representation by absentee ballot of one-fifth (20 percent) of the members (as defined in Article III - Membership) shall be necessary to constitute a quorum. If a quorum is not present, no business shall be conducted. All action items will be decided by majority vote. 

SECTION 4   

Voting: Only Regular Members in good standing shall be entitled to make motions and vote at General Membership Meetings. However, the Board of Directors may invite and recognize guests for presentations or comments during General Membership Meetings. (Those eligible to take part in meetings of the Board of Directors are described in Article VI, Section 4.) 

SECTION 5   

Absentee Ballot: For the expressed purpose of accommodating a Regular Member in good standing who cannot attend the Annual Meeting, or any General Membership Meeting at which new Board members will be elected, an absentee ballot may be requested and obtained from the Secretary of the League. The absentee ballot shall be properly completed, signed, and returned in a sealed envelope to the Secretary before the election date. The Secretary shall present all absentee ballots to the Election Chairperson (appointed at the meeting) on the date of the meeting, prior to the voting portion of the election process. 

SECTION 6   

Annual Meeting of the Members: The Annual Meeting of the Members of the Local League shall be held the first Tuesday of October at 7:00pm each year for the purpose of electing new Members, electing the Board of Directors, receiving league status and financial reports, reviewing the Constitution, appointing committees, and for the transaction of such business as may properly come before the meeting. The date and/or time of the meeting can be changed by majority vote of the current board of directors.  

• The Membership shall receive at the Annual Meeting of the Members of the Local League a report, verified by the President and Treasurer, or by a majority of the Directors, showing:   

• The condition of the Local League, to be presented by the President or his/her designate.  

• A general summary of funds received and expended by the local league for the previous year, the amount of funds currently in possession of the local league, and the name of the financial institution in which such funds are maintained.  

• The whole amount of real property owned by the Local League and where it is located.   

• For the year immediately preceding, the amount and nature of the property acquired, with the date of the report and the manner of the acquisition, the amount expended, and the purposes or persons to or for which such expenditures have been made.   

• The names of those admitted to regular membership in the Local League during the year. This report shall be filed with the records of the Local League and entered in the minutes of the proceedings of the Annual Meeting.    

• At the Annual Meeting, the Members shall vote on the slate of candidates presented for Board service by the nominating committee (Article VI Section2) to the Directors to be elected for the coming year. The number of Directors elected shall be not less than seven (7) and no more than (15).   

• After the Board of Directors is elected, the Board shall meet to elect the officers. After the election, the Board of Directors shall perform its duties immediately. The Board's term of office shall continue until its successors are elected and qualified under this section. The Officers of the Board of Directors shall include at a minimum: the President, one or more Vice Presidents, Treasurer, Secretary, Safety Officer, Player Agent, and Coaching Coordinator.   

SECTION 7   

Special General Membership Meetings - Special General Membership Meetings of the Members may be called by the Board of Directors or by the Secretary or President at their discretion. Also, upon the written request of a minimum of five members, the President or Secretary shall call a Special General Membership Meeting to consider the subject specified in the request. No business other than that specified in the notice of the meeting shall be transacted at any Special General Membership Meeting. Such Special General Membership Meetings shall be scheduled to take place not less than fourteen (14) days after the request is received by the President or Secretary.  

SECTION 8   

Rules of Order for General Membership Meetings and Regular Meetings of the Board of Directors - Robert's Rules of Order shall govern the proceedings of General Membership meetings, and all regular meetings of the Board of Directors, except where it conflicts with this Constitution of the Local League. 

ARTICLE V - BOARD OF DIRECTORS  

SECTION 1   

Authority: The management of the property and affairs of the Local League shall be vested in the Board of Directors. 

SECTION 2   

Change in Board number: The number of Board of Directors decided at the Annual Meeting may be increased or decreased at any General Membership Meeting or Special Meeting of the Members. If the number is increased, the additional Directors may be elected at the meeting at which the increase is voted, or at any subsequent General Membership Meeting. All elections of additional Directors shall be by majority vote of all Regular Members present or represented by a properly executed and signed absentee ballot filed with the Secretary prior to the election meeting.   

SECTION 3   

Board of Director Vacancies: If any vacancy occurs in the Board of Directors, it may be filled by a majority vote of the Directors present at any regular Board meeting or at any Special Board Meeting called for that purpose. The nominating committee should be consulted for a candidate to fill the vacant board position.  

SECTION 4   

Board of Directors Executive Committee Vacancy: In the occurrence of an Executive Committee vacancy, the Board of Directors shall vote on one of its current members, in good standing, to fill the executive vacancy. Once the vacancy is filled at a duly called meeting of the board, the Board of Directors shall then follow the procedure outlined in Article V, Section 3 to fill the vacant board seat.  

SECTION 5   

Board Meetings, Notice and Quorum: Regular meetings of the Board of Directors shall be held immediately following the Annual Meeting and, on such days thereafter, as shall be determined by the Board. The Board should have a minimum of twelve (12) meetings within a fiscal year. The Board may adopt such rules and regulations for the conduct of its meetings and the management of the Local League as it may deem proper, provided such rules and regulations do not conflict with this Constitution. 

• Notice of each Board meeting shall be given by the Secretary electronically to each Director at least fourteen (14) days before the time appointed for the meeting.  

• Five (5) members of the Board of Directors shall constitute a quorum for the transaction of business. If a quorum is not present, no business shall be conducted. A majority vote is required to enact new or revised policies. The president shall only vote to break ties.  

• Only members of the Board of Directors can make motions and vote at meetings of the Board of Directors. However, the Board of Directors may invite and recognize guests for presentations or comments during Board meetings.   

• Members of the Board of Directors, to maintain a good standing, shall be required to attend no less than 50% of the league's board meetings. Board Members that fall below that threshold may be subject to Article 3 Section 4 of the Constitution.    

SECTION 6   

Committees - The Board of Directors shall have the power to appoint such standing committees as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable.  The President shall appoint Board member liaisons to the committees. The Board will appoint non-board member chairs for each committee. Committee chairs will appoint vice-chairs. Members must serve a minimum of 1 year on a committee to be considered for a board position. 

ARTICLE VI - DUTIES AND POWERS OF THE BOARD 

SECTION 1   

Appointments - The Board of Directors may appoint such other officers or agents as it may deem necessary or desirable and may prescribe the powers and duties of each. Appointed officers or agents shall have no vote on actions taken by the Board of Directors unless such individuals have been elected to the Board by members or have been elected to fill a vacancy on the Board.  

SECTION 2   

President - The President shall:   

• Conduct the affairs of the Local League and execute the policies established by the Board of Directors.  

• Present a report on the condition of the Local League at the Annual Meeting.  

• Communicate with the Board of Directors such matters as deemed appropriate and make such suggestions as may tend to promote the welfare of the Local League.  

• Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Incorporated as agreed to under the conditions of charter issued to the Local League by that organization.  

• Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive, and which have had prior approval of the Board.  

• Investigate complaints, irregularities, and conditions detrimental to the Local League and report therein to the Board or Executive Committee as circumstances warrant.   

• Create a 5-member nominating committee, that shall provide the president with a slate of candidates for Board service. (Article 8 Section 1)   

• Create and designate assignments for any other committees as deemed necessary for providing the league's mission and goals.   

• With the assistance of the Player Agent, examine the application and support proof-of age documents of every player candidate and certify residence or school enrollment, and age eligibility before the player may be accepted for tryouts and selection.  

SECTION 3   

Vice President - The Vice President shall:   

• Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act. When so acting, the Vice President shall have all the powers of that office.  

• Perform such duties as from time to time may be assigned by the Board of Directors or by the President. 

• Serve on the Competition Committee 

SECTION 4   

Secretary - The Secretary shall:   

• Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records.  

• Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.  

• Maintain a list of all Regular Directors and committee members and give notice of all meetings of the Local League, the Board of Directors, and Committees.   

• Record the minutes of the meetings of the Members, the Board of Directors and the Executive Committee and distribute them to the Board before the next meeting.   

• Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.  

• Notify Members, Directors, Officers and committee members of their election or appointment.  

• Serve on the Communications Committee 

SECTION 5   

Treasurer - The Treasurer shall:   

• Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.  

• Receive all money and securities and deposit the same in a depository approved by the Board of Directors.   

• Keep records for the receipt and disbursement of all money and securities of the Local League, approve all payments from allotted funds, and draw checks in agreement with policies established before such actions by the Board of Directors.  

• Prepare an annual budget for submission to the Board of Directors at the Annual Meeting.  

• Prepare an annual financial report for submission to the Membership and Board of Directors at the Annual Meeting and to Little League International. 

• Serve on the Financial Committee  

SECTION 6   

Safety Officer - The Safety Officer shall:   

• Be responsible for creating awareness, through education and information, of the opportunities to provide a safer environment for children and all participants of Little League.  

• Develop and implement an ASAP plan for increasing safety of activities, equipment and abilities through education, compliance, and reporting. The ASAP plan must be submitted yearly to Little League International.  

• Facilitate meetings and distribute information among participants including players, coaches, umpires, league officials, parents, guardians, and other volunteers.   

• Promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.  

• Define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available   

• Complete required background checks per Little League Regulation I (b) and I (c) 8 & 9   

• Complete the Abuse and Awareness training yearly required by Little League. 

SECTION 7   

League Information Officer - The League Information Officer shall   

• Set up and manage the league's official website (site authorized by Little League International)   

• Set up online registration and ensure player, manager, and coach data is uploaded to the Little League Data Center.  

• Assign online administrative rights to other board members.  

• Ensure that league news and scores are updated online regularly.   

• Collect, post, and distribute essential information on league activities including direct dissemination of fund-raising and sponsor activities to the district, the public, league members, and the media.   

• Serves as primary contact person for Little League regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League Baseball, Incorporated.    

SECTION 8  

Player Agent - The Player Agent shall:   

• Receive and review applications for player candidates and assist the President in verifying residence or school enrollment and age eligibility.  

• Conduct the tryouts, the player draft and all other player transaction or selection meetings.  

• Prepare and maintain the Player Pool list.  

• Submit tournament team rosters Little League International, including the tournament team eligibility affidavit.  

• Notify Little League International of any subsequent player replacements or trades.  

SECTION 9   

Coaching Coordinator - The coaching coordinator shall:   

• Represent coaches/managers in the league.  

• Present a coach/manager training program to the board.  

• Order and distribute training materials to players, coaches, and managers.   

• Serve as the contact person for Little League International.  

• Conduct clinics as necessary 

SECTION 10 

Director of Softball – The Director shall:   

• Conduct the affairs of the Softball League and execute the policies established by the ECLL Board of Directors.  

• Communicate with the Board of Directors such matters as deemed appropriate and make such suggestions as may tend to promote the welfare of the Local League.  

• Be responsible to the Board of Directors for the conduct of the Softball League, that it strictly conforms to the policies, principles, rules, and regulations of Little League as agreed to under the conditions of charter issued to the Local League by that organization.  

• Investigate complaints, irregularities, and conditions detrimental to the Local League and report therein to the Board.  

• Present a report on the condition of the Softball League at the Board Meetings.   
    

Potential additional committees:   

• Tee Ball    

• Senior Baseball    

• Fall Baseball   

• Softball  

ARTICLE IX – AFFILIATION  

SECTION 1   

Charter: The Local League shall annually apply for a charter from Little League Baseball, Incorporated, and shall do all things necessary to obtain and maintain such charter. The Local League shall devote its entire energies to the activities authorized by such charter, and it shall not be affiliated with any other program or organization or operate any other program.   

SECTION 2   

Rules and Regulations: The Official Playing Rules and Regulations as published by Little League Baseball, Incorporated, Williamsport, Pennsylvania, shall be binding on this Local League.   

SECTION 3   

Local Rules, Ground Rules and/or Bylaws: The local rules, ground rules and/or bylaws of this Local League shall be adopted by the Board of Directors at a meeting to be held not less than one month previous to the first scheduled game of the season, but shall in no way conflict with the Rules, Regulations and Policies of Little League Baseball, Incorporated, nor shall they conflict with this Constitution. The local rules, ground rules and/or bylaws of this Local League shall expire at the end of each fiscal year and are not considered part of this Constitution. (See Article X, Section 7 for fiscal year of this league.)   

ARTICLE X - FINANCIAL AND ACCOUNTING